40 Claims for Expenses & Allowances
40.1 Overview
Members and Officers may incur expenses in the course of their Council duties. Approved expenses will be reimbursed to the individual. Normally the need to incur expenses will be approved in advance, and shall be incurred in the most cost-effective way.
40.2 Responsibility/Accountability
40.2.1 All (click here for all responsibilities for all)
Members and Officers must adhere to their respective Codes of Conduct.
All claims for Expenses and Allowances must be accurate and only made for items of expenditure incurred whilst on approved Council business.
40.2.2 Section 151 Officer (click here for all responsibilities for the Section 151 Officer)
Establishing the arrangements for the reimbursement of expenses incurred in the course of Council business.
40.2.3 Business Unit Heads (click here for all responsibilities for Business Unit Heads)
Ensure all staff claims for expenses relate to Council duties, are in line with the Council’s scheme the most cost effective and approval is granted in advance whenever possible.
Ensuring that the arrangements issued by the Section 151 Officer are complied with.
40.3 Policy (click here for detailed procedures)
All expense claims are paid through the Authority’s creditors or payroll systems.
Claims are only paid on approved forms, and for Officers authorised by the claimants line manager.
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