Income and Expenditure

137 Banking Arrangements & Cheques

• Cheques on the Council's main banking accounts, including Girobank accounts, shall bear the facsimile signature of the Head of Resources or be signed by the Head of Resources or other officers authorised to do so.
• All arrangements with the Council’s bankers concerning the Council’s bank accounts will be made through the Head of Resources.  Only the Head of Resources is authorised to open bank accounts relating to the Council’s business.
• All bank accounts shall bear an official title and in no circumstances shall an account be opened in the name of an individual, with the exception of the Returning Officers Account for election expenses. 
• All stocks of cheques must be held securely and stock records maintained to identify both issued and spoilt cheques. 
• Bank accounts shall be reconciled with cashbooks at least once in each month and any discrepancies identified and appropriate action undertaken. 
• The following duties, as far as possible, will be the responsibility of at least 2 separate officers;

• The checking of creditor accounts
• The control of cheque forms
• The preparation of cheques
• The signature of cheques
• The entry of cash accounts
• The reconciliation of bank balances.