Assets
126.1 Definition
Assets in this context includes information and data.
The valuation of assets must be in accordance with standards set by the Section 151 Officer and the Council’s Property Officer.
126.2 Principles
No fixed asset of a value £10,000 or more can be purchased without the prior approval of the relevant Cabinet Member in consultation with the Section 151 Officer.
Proper security arrangements must be in place for all building and other assets belonging to the Council.
No Officer is to use Council resources for personal use unless approval from their Business Unit Head is given.
The holding of cash on premises should be limited in accordance with guidelines available from the Council’s insurance section.
The disposal of assets must be in line with the disposal of assets regulations.
Licensees, lessees and other prospective occupiers of Council owned land are not allowed to take possession or enter the land until a licence, lease or agreement, in a form approved by the Head of Law and Corporate Governance, has been established in writing.
All Members and Officers are responsible for protecting and keeping confidential information whether held manually or computerised. Information may be sensitive or privileged, or may possess some intrinsic value and its disclosure or loss could result in a cost or loss to the Council.
126.3 Processes
- The Section 151 Officer should be notified in any case where security is though to be defective of where it is considered that special security arrangements may be needed.
- An asset register will be maintained and monitored by each Business Unit Head.
- Secure arrangements must be made for the preparation and holding of controlled stationery, certificates, bonds and other financial documents.
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