21.1. The acceptance of any tender for a Major contract will be subject to a formal contract prepared and / or approved by the Head of Law and Administration, and sealed or signed by an Officer, as specified in Article 14 of the Council's Constitution, and also by the contractor.
21.2. A formal contract may be required in any other case if the Head of Law and Administration, in consultation with the Director, considers it necessary. Examples include consultancy contracts, or any other contracts either of a sensitive nature or where there are major implications for the Council.
21.3. Contract formalities must be carried out and completed to the satisfaction of the Head of Law and Administration before any work under the contract commences.
21.4. Where a formal contract is not required, the Director will notify acceptance in writing to the successful contractor and place the necessary order.
21.5. Notification to Unsuccessful Tenderers
21.5.1. Where the initial tender analysis report indicates that one or more tenderers are, in the opinion of the Director, not acceptable on the grounds of price or other issues, he will arrange to notify such tenderer(s) straight away to enable them to plan their workload accordingly.
21.5.2. As soon as a tender has been accepted, the Director will disclose details of all tenders received to the unsuccessful tenderers. This will include information on both cost and, where relevant, quality aspects of the tender. In the interests of commercial confidentiality, every effort must be made to avoid linking the names of tenderers with their tenders in the disclosure notice.
