Depuations - a request to speak on an Agenda item at a Council meeting

(1)  Subject to (2) below, persons wishing to send a deputation - which may also include the presentation of a petition except in the case of the Licensing and Planning Boards - to any Panel, Board, Full Council or Cabinet meeting, shall give at least one clear day notice in writing or electronic mail to the Head of Law and Corporate Governance - care of Democratic Services - explaining the subject of the deputation, including, where appropriate, details of any petition. No deputation shall be received except with the permission of the appropriate body.

No deputation shall comprise more than three persons, all of whom may address the appropriate meeting and the deputation shall not exceed five minutes in duration.

(2) Persons wishing to send a deputation to the Planning Board in respect of a planning application that has been included on the Schedule of Planning Applications for Member consideration must submit their request to the Head of Law and Corporate Governance - care of Democratic Services - not later than 10.00 a.m. on the Friday prior to the meeting.

(3) Subject to (1) and (2) above the Head of Law and Corporate Governance shall deal with requests for deputations strictly in accordance with the following procedure:-

(a)  Where the issue is the subject of a recommendation or notice of motion to the next full Meeting of the Council

The request shall be placed on the agenda for that Council Meeting and the Council shall be asked whether it is willing to receive the deputation.

When a deputation has been received by the Council, there shall be no discussion on the points raised and the matter shall stand deferred until the relevant recommendation or notice or motion is presented to the Council.

(b)  Where the issue is on the Agenda for the Cabinet, a Statutory Board or Scrutiny and Review Panel.

The request shall be placed on the agenda and the meeting shall be asked whether it is willing to receive the deputation.

When a deputation has been received the matter shall stand deferred until the appropriate business is reached, when any Member of the Cabinet, Statutory Board or Scrutiny and Review Panel may move a motion.

The terms of the motion must be relevant to the deputation and within the duties of the Cabinet, Statutory Board or Scrutiny and Review Panel.

(c)   Where the issue is the subject of a resolution of the Council, the Cabinet or one of the Statutory Boards or Scrutiny and Review Panel within the previous six months and is not covered by (a) or (b) above.

Deputations shall not be entertained when any of those bodies has resolved upon the issue within the previous six months.

(d) Where the issue is not before the Council, the Cabinet or one of its Statutory Boards or Scrutiny and Review Panels and has not been resolved upon in the previous six months.

The request shall be placed on the appropriate agenda and the meeting shall be asked whether it is willing to receive the deputation. When a deputation has been received the matter shall stand deferred to enable the appropriate Officers to prepare a report on the matters raised within the deputation.

(e) Where the issue is before the Statutory Planning (Visiting) Board.  The Statutory Planning (Visiting) Board shall not receive deputations.

(f) Where an Officer is going to make a decision on a planning application in accordance with the Council’s ‘Scheme of Delegation to Officers’

Deputations shall not be received in respect of such planning applications.

(4) When a petition has been presented as part of a deputation it shall be dealt with in

accordance with Council Proceedure Rule 23(9) - Please see below.

Petitions

Are you concerned about a Council service or an issue that affects local residents, visitors or people working or studying in Bournemouth?       You can organise a petition to get your message across. You can also speak and present your petition to the Mayor and all the Councillors at a meeting of the full Council.

There are certain things you need to do to send in a petition. To find out how to send in a petition look at our guide for presenting petitions to the Council.

All deputation requests should be sent in writing to:-

+by post: Democratic Services, Town Hall, Bournemouth BH2 6DY, 

8by e-form: Deputations Form