Children's Information Service Privacy Notice

How we use and protect your information

We use information about children for whom we provide services:

  • to help us carry out functions for which we are responsible, such as the assessment of special educational needs
  • to produce statistics which help us make decisions about things like the funding of schools
  • to assess the performance of schools and set targets for them.

The statistics do not identify individual children.

We use information about our school workforce:

  • for research and statistical purposes
  • to evaluate and develop education policy and strategies.

The statistics are used in such a way that individual staff cannot be identified from them.

We may also use the information to support and monitor schools regarding sickness and recruitment of staff.

Primary Care Trusts (PCT)

PCT uses information about pupils for research and statistical purposes. This is to monitor the performance of local health services and to evaluate and develop them.

The statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may however be provided to the child and its parents. This will require the PCTs to maintain details of pupils’ names for this purpose for a period designated by the Department of Health following the weighing and measuring process. PCTs may also provide individual schools and local authorities with aggregate information on pupils’ height and weight.

Youth Support Services 

For pupils aged 13 years and over, the school is legally required to pass on certain information to the provider of Youth Support services in their area

This is the local authority support service for young people aged 13 to 19 in England. The school must provide the name and address of the pupil and their parents and any further information relevant to the support services' role. In addition, the date of birth of the pupil is supplied.

Youth Support services pass on some of the information they collect to the Department for Education (DfE). This enables them to assess the local authorities’ performance and determine the destinations of young people after they have left compulsory education.

Data may also be shared with post 16 providers to secure appropriate support on entry to post 16 provision.

Until pupils are aged 16 or older, their parent(s) can ask that no information beyond their children’s name, address and date of birth (and their own name and address) be passed to the youth support services provider. This right transfers to the pupil on their 16th birthday. Pupils and/or parents will need to inform the school if this is what they wish.

For more information

Online information, advice and support on a range of issues affecting young people

Go to the Gov.UK website for access to trained helpline advisers, via SMS text message, telephone, web chat and email. 

How The DfE Store and Use Your Information

Find out how the DfE store and use your information

Access to information

Pupils, as data subjects, have certain rights under the Data Protection Act, including a general right of access to personal data held about them. If you wish to access your personal data, or you wish your parents to do so on your behalf, then please contact your school direct with your request.

Further advice is also available from our Information Officers based in the Town Hall Extension. Contact them on 01202 454936 or 01202 454622.