Bournemouth, Christchurch and Poole Register Office - Privacy Notice

This page explains how your information will be held about you and processed by Bournemouth, Christchurch and Poole Council Registration Service. You can also find out about the General Data Protection Regulations and Data Protection Act 2018 and your rights on the Council’s Corporate Privacy Statement

This page contains information about: 

  • Who we are
  • Why we collect your personal information
  • The legal basis for using your information
  • Who we may share your information with
  • How you can access the information we hold about you
  • How long we keep information about you
  • Further information and Data Protection Officer

Who we are

Bournemouth, Christchurch and Poole Council (BCP) Register Office, responsible for registering births, deaths, marriages and civil partnerships within the Bournemouth, Christchurch and Poole area.

Why we collect your personal information 

Personal information collected from you in order to register an event is required by law. 

Personal information may also be collected from you if you make an application to this office, for example for a certificate or to correct information contained in a register entry. 

The legal basis for using your information 

The main legislation which governs the collection of registration information is the Births and Deaths Registration Act 1953, the Marriage Act 1949 and the Civil Partnership Act 2004. 

  • You may be legally obliged by these acts, and other pieces of legislation, to provide certain pieces of information.  If you fail to provide information you are required to give us you may, amongst other things, be liable to a fine, or we may not be able to provide the service you are applying for, such as a marriage or a civil partnership. 

The information you provide will be held and processed by registration officers for this registration district.  

Who we may share your information with 

We will only share information where there is a lawful basis to do so for the following reasons: 

1.  Statistical or research purposes

2.  Administrative purposes by official bodies e.g. ensuring their records are up-to-date    in order to provide services to the public

3.  Fraud prevention or detection, immigration and passport purposes 

A full list of the organization’s we share data with, and the purpose and the lawful basis for sharing the data can be viewed here Bournemouth,Christchurch and Poole Register Office - Data Sharing 

A copy of the information collected by a registration officer will also be sent to the Registrar General for England and Wales so that a central record of all registrations can be maintained. 

How you can access the information we hold about you 

Under GDPR and the Data Protection Act 2018, you have the right to request access to information that we hold about you

A copy of any register entry will be provided by this office in accordance with the law to any applicant, provided they supply enough information to identify the entry concerned and pay the appropriate fee. The copy may only be issued in the form of a paper certified copy (a “certificate”). An application for a certificate may also be made to the General Register Office. 

Indexes for events registered at this office are publicly available in order to help members of the public identify the registration record they might need.   Indexes are available in paper format. 

For incorrect information to be corrected (where the law permits) or update personal information contained in a register entry, please visit

https://www.gov.uk/browse/births-deaths-marriages/register-offices 

How long we keep information about you 

Registration information is retained indefinitely as required by law. Other personal information you give us e.g. for the purposes of booking your appointment is held for no longer than 2 years. 

Further information and Data Protection Officer 

If you have any questions or concerns about the collection, use or disclosure of your personal information please contact The Superintendent Registrar. 

The Superintendent Registrar, is a data controller for birth, death and marriage registrations and can be contacted at Bournemouth, Christchurch and Poole Council, Town Hall, Bournemouth BH2 6DY 

The Local Authority is a data controller for civil partnership registrations and can be contacted at Bournemouth, Christchurch and Poole Council, Town Hall, Bournemouth BH2 6DY 

The Data Protection Officer for Bournemouth, Christchurch and Poole Council is Vivian Bateman and can be contacted at the address below: 

Data Protection Officer

Bournemouth Christchurch & Poole Information Governance Team

Bournemouth, Christchurch and Poole Council

Town Hall

Bournemouth

BH2 6DY 

The Registrar General for England and Wales is a joint data controller for birth, death, marriage and civil partnership registrations and can be contacted at the General Register Office, Trafalgar Road, Southport, PR8 2HH. 

You have the right to complain to the Information Commissioner’s Office about the way we are handling your personal information. Details on how you can do this can be found at https://ico.org.uk/