Restorative Dorset Privacy Notice

This page explains Restorative Dorset obtains, uses and holds information about you.

Please read the Council’s general Privacy Notice as well as this notice. 

What we do

Restorative Dorset is a service operating within the Community Safety Team of the Communities Directorate of BCP Council. Restorative Dorset has been commissioned by Dorset’s Police & Crime Commissioner to provide restorative services across Dorset for individuals impacted upon by crime and anti-social behaviour. We work with both victims and offenders affected by crime and, individuals such as neighbours, where there is ongoing conflict. We use future focussed restorative justice principles with the aim of making things better in the future.

We collect and process your personal information in order to provide our services to you. This includes:

  • Making initial contact with you so that we can tell you more about our service and restorative justice. This enables you to make an informed decision as to whether you wish to progress with a restorative process, and we can assess whether your case is suitable.
  • Delivering a restorative intervention that has been voluntarily entered into.
  • Using your anonymised case information for training and service development and promotion.

The personal information we collect and use

We only obtain, use and retain the information we need to provide our services.

We also obtain and use special category information where it is relevant for delivering a safe and appropriate service. This requires more protection to keep it safe. This is often information you would not want to be widely known and is very personal to you.  For example; Sexuality, Physical or mental health, Political opinions, Criminal history, Ethnicity, etc.

The law we use to process your personal information

Statutory legislation

The main legislation that provides us with the statutory basis to deliver our services is: 
  • The Crime & Disorder Act 1998 – enforcement, community safety, licensing, etc.

The General Data Protection Regulations /Data Protection Act conditions we meet

The conditions that we use to process your personal information are: 

General Data Protection Regulation (GDPR) 2018:

Article 6 – Lawfulness of Processing:

  1. the data subject has given consent to the processing of his or her personal data for one or more specific purposes
  2. processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
  3. processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Special category personal information

We use these conditions to process your special category personal information:

Article 9 – Special Categories of Personal Data

  1. the data subject has given explicit consent to the processing of those personal data for one or more specified purposes. 

How to withdraw your consent

Where you have been asked to provide your consent to processing your personal data, you can withdraw it at any time. To withdraw your consent, contact or talk to the Restorative Dorset Co-ordinator providing the service to you.  If you do not have an officer that you have regular contact with, please make your request to our Customer Services team.

Remember to tell us that your request applies to Restorative Dorset and quote your case reference number (if known), so that we know who to send it to within the Council.

Who might we share your information with

Your information will not be disclosed to any other organisations, except where we are required and allowed to by law or where you have consented for us to do so. 

We may seek your consent to share your information if we are able to support you by signposting or referring you to other services which we believe may be of benefit to you. This will be clearly communicated to you. We will only share your details with these organisations if we have your consent. We will not share your information otherwise.

Where it is relevant to do so and is appropriate in order to deliver a safe and suitable restorative intervention, we may share your personal information with other organisations such as:

  • Referring Organisation
  • National Probation Service and Prison Services
  • Police
  • Housing Associations
  • Advocacy services
  • Other BCP Council Departments
  • Other Local Authorities
  • Support and advice services.

How long we keep information about you

We will keep your information for 6 years from the date your case is closed in accordance with our Retention and Destruction Schedule.