Waste and Recycling Privacy Notice

This page explains how your information will be held about you and processed by Waste and Recycling service.

You can also find out about the General Data Protection Regulations and Data Protection Act 2018 and your rights on the Council’s web privacy page.

This page contains information about:

  • Who we are
  • Why we collect your personal information
  • The legal basis for using your information
  • Who we may share your information with
  • How you can access the information we hold about you
  • How long we keep information about you
  • Further information and Data Protection Officer

Who we are

Bournemouth Borough Council will be the Data Controller for the personal information you provide. Personal information can be anything that identifies and relates to a living person. This could be your name and contact details. As the Data Controller Bournemouth Borough Council will use your information to provide you with our services.

Why we collect your personal information

We will collect enough personal information in order to provide you with services for the following purposes.

  • Rubbish Collections
  • Recycling Collections
  • Food Waste Collections
  • Garden Waste Collections
  • Commercial Waste Collections
  • Bulky Household Waste Collections
  • Using Millhams Community Recycling Centre - if you have contacted us about using the site
  • Using the Neighbourhood Recycling Centres - if you have contacted us regarding these
  • Real Nappy Incentive Scheme - if you have applied for a refund through the incentive scheme
  • Give or Take Days - if you want us to keep you updated
  • Littering - anyone who is caught littering can receive a Fixed Penalty Notice (fine).
  • Fly-tipping - you can receive a Fixed Penalty Notice for fly tipping.
  • Fly-posting - you can receive a Fixed Penalty Notice for fly-posting
  • Dog-fouling - you can receive a Fixed Penalty Notice for dog fouling
  • Graffiti - you can receive a Fixed Penalty Notice for graffiti

We are not permitted to collect information we do not need or will not use. This page covers information you have provided direct to the Council and information which has been shared with us by other organisations.

If we don’t need your personal information we will either keep your details anonymous, if we already have it for another service or we won’t ask you for it. If we use your personal information for research or analysis, we will always keep your details anonymous or use a fake name.

We don’t sell your personal information to anyone else.

The legal basis for using your information

According to the General Data Protection Regulations (GDPR) and the Data Protection Act 2018, we must have a reason to collect and use your information.

This will be:

  • To deliver services and support you
  • To enable us to manage the services we provide
  • To train and manage our workers who deliver those services
  • To investigate any worries or complaints you may have about our goods or services
  • To check the quality of our goods and services
  • To help with research and planning of new services.

There are a number of legal reasons why we need to collect and use your personal information. For this service:

(i) Contract: you have entered into a contract with us. For example, if you have paid for the garden waste service

(ii) Public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.

Our service also needs to use sensitive personal data also called “special category data” which requires more protection to keep it safe. This is often information you would not want to be widely known and is very personal to you. It includes:

  • Physical or mental health
  • Criminal history

We will take extra care of this data. The legal reason for us to collect and use this personal information is:

(a)  It is necessary to perform our statutory duties. Bournemouth Borough Council has a legal duty under the Environmental Protection Act 1990 to collect household waste.

(b)  it is necessary for legal cases, for example, littering or fly-tipping

Who we may share your information with

We use a range of organisations to either store personal information or to help deliver our services to you. Sometimes we have a legal duty to provide your personal information to other organisations, for example the court service or HMRC.

We may also share your personal information with these organisations

  • Bournemouth Borough Council’s Community Enforcement team
  • Bournemouth Borough Council’s Housing team
  • Bournemouth Borough Council’s Customer team
  • Borough of Poole Council- who run Millhams Community Recycling Centre on our behalf
  • Urbaser - who provide recycling collections on behalf of the Council 
  • 3GS - who issue Fixed Penalty Notices on behalf of the Council
  • Watsons Contract Cleaning Services - who provide Bulky Household Goods collections on behalf of the Council

Your information will not be disclosed to any other organisations, except where we are required and allowed to by law.

Accessing the information we hold about you

You have the right to request, in writing, details of the information that is held about you and also the right to access a copy of the information. This may be by the Council providing copies of documents or by inviting you to view the records at one of its offices, if appropriate. Please see our webpage for further information about how to make a subject access request.

Bournemouth Borough Council will not charge a fee to access your information. Sometimes there may be information that we are not allowed to show you, such as

  • legal information or advice
  • crime prevention and detection records
  • information that we believe may be harmful to you and your well-being
  • details about or provided by other people – this is called third party information (for example, information from the Police or Department for Work and Pensions)

You may also ask us to

  • stop processing your information if this causes or might cause damage or distress
  • stop processing your information for direct marketing
  • make decisions about you using your information by automated means (for example, using computers to decide on an entitlement)
  • amend any of your data which you feel is inaccurate. You can also ask for information to be blocked, erased or destroyed.
  • transfer your information electronically to another service provider.
  • consider a claim for compensation for any damages caused by a breach of the Data Protection regulations.

If you give consent for us to use your information, you may withdraw this at any time. However, this may affect our ability to continue to provide you with a service.

How long we keep information about you

We will retain general information for 5 years as specified in Code of Practice on Records in accordance with the s46 Freedom of Information Act 2000.

We will retain enforcement files for 6 years in accordance with s.2 of the Limitation Act 1980.

We will retain PACE notebooks used in the process of collecting evidence in fly-tipping for 6 years in accordance with the Police and Criminal Evidence Act 1984.

Further information

If you have a concern about how we are using your information, we would ask you to contact us in the first instance using the address below:

Customer Services Manager
F.A.O Waste and Recycling
Bournemouth Borough Council
Town Hall
Bournemouth
BH2 6DY

 

Data Protection Officer

If you are not satisfied with a response to your concerns from the Service, our Data Protection Officer Vivian Bateman, can review any issues regarding Information Rights legislation if necessary. The Data Protection Officer can be contacted at the address below:

Data Protection Officer
Bournemouth & Poole Information Governance Team
Bournemouth Borough Council
Town Hall
Bournemouth
BH2 6DY

 

Information Commissioner

For further information about Information Rights legislation, please contact the Information Commissioner’s Office at www.ico.org.uk or by telephone 0303 123 1113