Information for Childcare Providers
Information for childcare providers
Useful documents and information
HMRC Tax Office have an e-learning package with tax advice for childminders.
Updating your information
Provider Portal - We recommend that you regularly visit the Early Years Provider Portal to update your vacancy information and check that your costs and other information are still relevant.
Ofsted have updated the EY3 form used to tell Ofsted about certain changes to individuals, including names, addresses and any start or leave dates.
You can read a full list of changes you must report on pages 34 and 35 of the Statutory Framework for the Early Years Foundation Stage.
You must tell Ofsted in advance about any changes that will affect your childcare. You can use Ofsted Online to report changes to:
- the premises
- the provider or their contact details
- the staff or adults living on the childminding premises
- childcare hours
You’ll need to log in using your Government Gateway ID and choose ‘self-service’.
Reporting accidents and incidents
Use the early years incident online form to report:
- allegations of serious harm or abuse by someone living, working or looking after children on the premises
- anything that might affect the suitability of someone on the premises to look after children
- a serious accident, injury or illness to a child, eg food poisoning
- a child’s death.
Disclosure and Barring Service (DBS)
Information for Childminders
If you are registering anyone who is 16 years or older (for example an assistant or a child in your home), please visit the Ofsted DBS application website.
You must register with the DBS update service within 30 days of the date your DBS certificate was issued.
Apply online for an EY2 Form.
Information for pre-schools
Who is registered and what are their responsibilities? Please see the Guide to Registration for further information.
If you are a committee member, trustee or a director you will be a ‘Registered Person’.
Don’t forget if any ‘Registered Person’ changes you must notify Ofsted.
In the Early Years Inspection Handbook on Page 30 is states: evaluate the quality of the provision and outcomes through robust self-evaluation, taking account of the views of parents and children, and use the findings to develop capacity for sustainable improvement. Which means a setting still needs to be able to accurately self-evaluate their own practice.
This should also include a process to systematically evaluate impact/development of children, and to identify what to do about the gaps. Cohort trackers essential. How well are children progressing? Are there gaps in curriculum areas,? Are there gaps in cohorts as well as in individuals.
Assess the quality of teaching – strengths should be disseminated and gaps fills. What do you know? How do you know that? What are you going to do about it?
Jobs and training
Visit the Careers in Childcare website for information on current job vacancies. You will also find up to date news and information regarding working in childcare.
Access CPD online for training, workshops and conferences.
Business sustainability and sufficiency
We have a dedicated webpage for more information on childcare business sustainability and childcare sufficiency assessment.
General Data Protection Regulations (GDPR)
The GDPR applies to:
- Personal Data
- Sensitive Personal Data
The ICO is committed to assisting businesses and public bodies to prepare to meet the requirements of the GDPR and have a dedicated section on their website that gives further information to ensure businesses remain compliant.
We have put together a list of external websites which may be useful to you. This will be regularly updated so please do let us know if you have a good link to share or would like anything added.