Information for Childcare Providers

Information for childcare providers

Spring 2021 Early Years provider information update

The Early Years Team have recorded a video of information and updates for all early years settings. Find a list of contents, changes to the Outreach provision by Andrea Gray and you are able to view the video on You Tube before the 2 April. 

Reformed Early Years Foundation Stage (EYFS) Introduction 

Reformed Early Years Foundation Stage (EYFS) Introduction presentation to help you become familiar with the reformed EYFS statutory framework that is due to be introduced from September 2021.

Useful documents and information

HMRC Tax Office have an e-learning package with tax advice for childminders.

As from September 2019, Ofsted have updated guidance on inspecting registered early years and childcare providers under the education inspection framework, Early years inspection handbook and Inspecting Safeguarding in early years education and skills. We highly recommend you to have these 3 documents in place for this September. 

The Education Inspection Framework 2019

Early years Inspection Handbook 2019

Inspecting Safeguarding in early years education and skills settings 2019

Updating your information

Provider Portal - We recommend that you regularly visit the Early Years Provider Portal to update your vacancy information and check that your costs and other information are still relevant.

Reporting changes to Ofsted

You must tell Ofsted in advance about any changes that will affect your childcare.

You can read a full list of changes you must report on pages 34 and 35 of the Statutory Framework for the Early Years Foundation Stage.

You can use the EY3 form to tell Ofsted about certain changes to individuals, including names, addresses and any start or leave dates.

To tell Ofsted about the above changes you can call them on 0300 123 1231 or email the appropriate form.

Alternatively you can access the relevant forms and guidance on the GOV.UK page 'Providing childcare services in England' and submit online.

To use this service you will need to log in using your Government Gateway ID.

Reporting accidents and incidents

You can access the relevant forms and guidance on the GOV.UK page Report a serious childcare incident to report:

  • the death of a child
  • where a person’s suitability to look after children might be affected, including:
  • involvement with social services or the police
  • something significant affecting their health
  • events that might affect the smooth running of the childcare, such as a fire or flooding at the premises
  • serious accidents, injuries or illnesses to a child, including confirmed cases of COVID-19 (coronavirus)
  • food poisoning affecting 2 or more children

To complete this, you’ll need to have:

  • your reference number
  • the childcare address
  • details of the incident and those involved

Disclosure and Barring Service (DBS)

Information for Childminders

If you are registering anyone who is 16 years or older (for example an assistant or a child in your home), please visit the Ofsted DBS application website.

You must register with the DBS update service within 30 days of the date your DBS certificate was issued.

Apply online for an EY2 Form.

Information for pre-schools

Who is registered and what are their responsibilities?  Please see the Guide to Registration for further information.

If you are a committee member, trustee or a director you will be a ‘Registered Person’.  
Don’t forget if any ‘Registered Person’ changes you must notify Ofsted.


In the Early Years Inspection Handbook on Page 30 is states: evaluate the quality of the provision and outcomes through robust self-evaluation, taking account of the views of parents and children, and use the findings to develop capacity for sustainable improvement. Which means a setting still needs to be able to accurately self-evaluate their own practice.

This should also include a process to systematically evaluate impact/development of children, and to identify what to do about the gaps.  Cohort trackers essential.  How well are children progressing?  Are there gaps in curriculum areas,?  Are there gaps in cohorts as well as in individuals.

Assess the quality of teaching – strengths should be disseminated and gaps fills.  What do you know?  How do you know that?  What are you going to do about it?

Jobs and training

Visit the Careers in Childcare website for information on current job vacancies.  You will also find up to date news and information regarding working in childcare.

Access CPD online for training, workshops and conferences.

Business sustainability and sufficiency

We have a dedicated webpage for more information on childcare business sustainability and childcare sufficiency assessment.

General Data Protection Regulations (GDPR)

The GDPR applies to:

  • Personal Data
  • Sensitive Personal Data

The ICO is committed to assisting businesses and public bodies to prepare to meet the requirements of the GDPR and have a dedicated section on their website that gives further information to ensure businesses remain compliant.

Useful websites

We have put together a list of external websites which may be useful to you. This will be regularly updated so please do let us know if you have a good link to share or would like anything added.